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Working in FileCabinet CS

FileCabinet CS WalkThrough 43

8. Click the Archive button.

9. A message will appear when the files have been archived. Click OK.

When the archiving process is complete, the 2011 US Tax Return, W2, and other

documents for Karen Miller will be archived, and a Volume icon representing

the archive will appear in the drawer list.

To access the archived documents, follow these steps.

1. Click the Volume icon.

2. In the Watch window, double-click the 2011 Archive icon.

The Volume icon expands and allows access to the 2011 US Tax Return and

2011 W2 for Karen Miller.

Notes

 You can restore archived documents to your active drawer database, as

necessary.

 You can delete archive information (Volume icons and archive history) from the

drawer when you no longer want a record of the archive or no longer need

access to the archived documents. Deleting archived information does not

delete the archived documents. After you delete archived information, you can

still restore archived documents at any time.

 You can change the default archive location by choosing Setup > System

Configuration > Archive tab and choosing a new location.

 If a document is associated with multiple folders, one or more of which meet the

criteria for the archive, the document will be archived, even if it is associated

with a folder that does not meet the archive criteria.

 To reduce the use of hard drive space after archiving, you can compact the

drawers that were archived. For details on compacting drawers, enter Data in

FileCabinet CS in the search field in the toolbar and press ENTER.

 If you use Virtual Office CS, you will want to archive documents to

W:\cabinet_archive (V:\ is not supported for archiving). For details, see the

Minimizing disk space usage in Virtual Office CS or SAAS PDF document.

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Ultra Start 12xx Series Technical Information Seite 47